Tips and tricks for Corel Perfect Office 2002 - Part 2

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Making the document fit

If you've been wondering how to squeeze those last few lines spilling over to the 11th page back on to page 10, use the Make it Fit command. Select the pages that you want to fit and click on Format > Make it Fit. You can then select which of the page parameters (margins, font size, line spacing, etc) maybe modified for fitting the text. Click on Make it Fit to apply

Labels in a jiffy

Here's how you can create labels easily. In an empty document, click on Format > Labels and choose a label definition from the list. You now get a blank label. Click on Tools > Address Book, choose the records in a book, or click on Address List to make a list from several books. Click on Insert. The selected addresses will be formatted as labels.

Protect paragraph headings

Block Protect prevents selected passages of text, such as a paragraph heading and the text of the paragraph, from being split across two pages. Move the cursor to the beginning of the text to be selected. Select (or block) the text you want to keep together. Select only the paragraph heading and the first two lines of the paragraph text. Now click Format > Keep Text Together. Select the Block Protect option. Choose OK or press [Enter].

Managing Table of Contents

A Table of Contents (TOC) is an index that shows the sections dealt with in a document. Creating TOCs helps make navigation to different sections of a document easier. When creating a TOC, you must first decide on the levels of the entries. Level 1 heading, for instance, could be article title, Level 2 heading could be section titles, and Level 3 heading could be subsection titles. WordPerfect's Table of Contents can have as many as five levels. Each level has its own style, which you can edit or leave as is, governed by WordPerfect's default parameters. The TOC function draws on a Feature Bar, which enables you to mark any of five levels of the TOC, and also provides the buttons to Define or Generate the table.

Creating a table Header Row

Tables are inevitable parts of many documents. If you're working with a table that continues on to several pages and you want the heading of the table to appear on each page, you can create a Header Row. Move the cursor into the top row of the table. Select (block) the rows that are to appear in the header row. Choose Table Format or press [Ctrl] + [F12] and choose the Row selection. Select Header Row and choose OK to return to the document window. Now, every page that the table skips through would have the same header row, which makes your job easier.

Re-organize your Notebooks

The tabs at the bottom of each spreadsheet page in Quattro Pro are very handy indeed. You probably already know that you can rename each page in your notebook (i.e., Quattro Pro file) by double-clicking on the page tab (A, B, C, etc.). However, did you know that you can reorganize your notebook pages by clicking and dragging the tabs to other sections of the notebook?

Case of Disappearing Gridlines

When you think of spreadsheets, the first thing you probably think of is numbers. The second thing is lines. Grid lines, that is. Well you can have one (numbers) without the other (grid lines). Here's how: Right-click on the tab at the bottom of the spreadsheet. The Active Page dialog box appears, showing the display options.

(NOTE: The tab looks like a notebook tab and is labelled alphabetically by default, i.e. A, B, C, etc.)
Deselect, or uncheck, the Horizontal and Vertical Grid Lines options. Click on OK. The grid lines disappear from your spreadsheet.

<img src="http://www.hashdot.com/corel_disappearing.jpg" width="510" height="383" border="0" alt="" />

Timely Backups

Power failures, system crashes; suddenly your screen goes blank and that beautiful Quattro Pro spreadsheet is gone forever. Of course, you should have remembered to regularly save your notebook file as you worked but what if you forgot?

Like most Perfect Office applications, Quattro Pro has an automatic backup feature. It isn't easy to find but it's there. Here's where:

Right-click on the Quattro Pro title bar. That's the usually blue bar along the top of the Quattro Pro window that says Quattro Pro on it. The Application dialog box appears.
From the choices along the left side of the dialog box, choose File Options. The right side of the box changes to show various options related to saving files.
Under Timed backup every (mins), check the activate box to enable timed backups.

NOTE: You may also change the timing of the backups but know that Quattro Pro will pause momentarily when it's doing the backup so there's a price to pay. You'll probably find the default 20 minutes is just fine. Click on the OK button. Quattro Pro will periodically backup the open notebook file.

<img src="http://www.hashdot.com/corel_autobackup.jpg" width="510" height="383" border="0" alt="" />