Tips and Tricks for Office XP - Part 1(506 total words in this text) (1120 Reads)  Formatting with style
While typing long documents, it is generally a good idea to stick to a consistent formatting style sections within the document. While you can do this in all versions of Word, Word XP has a task pane that makes it a breeze. If the task pane is not visible then click View > Task Pane. Now on the Task Pane use the arrow keys to navigate to Styles and Formatting or alternatively you can select the down arrow and select Styles and Formatting.
This provides you with a list of formatting styles. Select the text you want to apply the formatting to and click on the required format. You can add new, customised formatting by clicking the New Style button. This is a good way to reduce mouse clicks for reformatting text every now and then.
Remove All Formatting
Here's a great way to remove all the formatting from a Word document or just a selected portion of the document:
1. Select the whole document by pressing [CTRL]+[A] or just select the portion of the document you wish to change.
2. Press [CTRL]+[SHIFT]+[N].
Now all the formatting is removed from the document or selection.
Document-wide format changes
Word XP has options that let you make particular format changes across the document. Open the task pane, select Styles and Formatting and select any of the format(s) you want to change. Click on the arrow that appears besides the format and choose Select all nn instance(s) (The 'nn' will contain the number of instances in the file). This highlights all the text with that format, allows you to make modifications, and gives you the option to choose another format. This makes it easier, especially when you want to make changes for a particular style throughout the document, which you have used in specific sections throughout the document.
<img src="http://www.hashdot.com/word1_tmb.jpg" width="510" height="367" border="0" alt="" />
Count repetitive words
At times, you might want to count the occurrence of a particular word in the document. Word XP allows you to count the occurrences easily. Press [Ctrl] + [F] to open the Find dialog box and type the word for which the count is required. Enable the 'Highlight all items' check box. Now click on the 'Find all' button. Word XP shows the count for the word you have typed in the Find box and also highlights all the occurrences of that word, so that changes, if any, can be made easily. This is a simple way to find repeated words instantly.
<img src="http://www.hashdot.com/word2_tmb.jpg" width="510" height="202" border="0" alt="" />
Back up Autocorrect entries
Suffering from software problems? In the worst-case scenario, you might want to reinstall the OS or the application. In such cases, all the entries you have made to your Autocorrect dictionary might be lost. Word XP allows you to back up your Autocorrect entries. Open the file Support.dot from C:\Program Files\Microsoft Office\Office10\Macros. The file displays three buttons. Click the AutoCorrect Backup button. This gives you an option to Backup, Restore or Cancel. Choose the appropriate action to either back up or restore Autocorrect entries. | 
