E-Mail Clients --- Forward contact(s), manage PST file size & add holidays

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<u>E-Mail Clients</u>

Forward contact(s)

The simplest way to forward contacts, is to switch your view to Phone list in Contacts. Select the single or multiple entries, that you wish to forward, right-click and select Forward Items. Now, type the e-mail address of the intended recipient and click Send.

Manage PST file size

All e-mails in Microsoft Outlook are saved in a single file with a PST extension. If you have used Outlook for a long time, the size of the .pst file will be large, and keeping it down to a manageable size is a problem. One way to reduce the file size is to archive the old items. The archived items are then moved to another PST file. But the archive file size will also increase over a period of time.

Another way of doing this, is to create many data files-one for personal mail, one for department mail, one for company mail, one for external client mail, and so on. In this way the mails will be split over different files, resulting in smaller single files.

To make a new data file go to File > Data File Management. Press Add to add a new data file, then select the 'Types of storage' as Personal Folder File (*.pst), name the new PST file, and click OK. You can now view the new folder. By default, it contains a Deleted Items folder. Now, you need to add sub-folders to store e-mails in, and create new sorting rules that will redirect your incoming mails to this folder.

Add holidays

Marking the holidays on your Outlook calendar will make it easier for you to plan around them. Outlook does have a way to add holidays, but you will find no entry for India. To personalise it to Indian holidays, you need to modify the Outlook.txt or Outlook.hol file.

Locate the Outlook.txt or Outlook.hol file and open it using Wordpad. The file contains a list of holidays-one per line, grouped by the country name. Go to the bottom of the file and add a new group name-'India' in square brackets, followed by a number, denoting the total number of entries. Finally add the names and dates of the holidays you want to mark.

It should look something like this:
[India] 3
Republic Day: 2003/01/26
Independence Day: 2003/8/15
Gandhi Jayanti: 2003/10/2

You can add as many holidays as you want, as long as you add the proper count after the square brackets. Now, go to Tools > Options > Calendar Options > Add Holidays, search for the entry 'India', select it and click OK.

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