E-Mail Clients --- Mass mail,Auto-zip attachments ,Reminders via e-mail ,Access files from home, Auto redirect

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<u>E-Mail Clients</u>

Mass mail

Mass mailing has become the new mantra of marketing gurus; add-ins that enable Mass mailing from Outlook are available. The add-ins vary in the features they provide-some just help you send e-mails, while others help you sort the responses as well. PC iMail, available at http://www.prosoftapps.com/ pcimail.htm, can extract addresses from your Outlook address book. Depending on your security settings, you may get a pop-up asking for permission to carry out the operation or stop it.

Auto-zip attachments

This add-in helps reduce bandwidth requirements. Whenever you attach a file in a new e-mail, this add-in converts your attachment into a zip file, reducing its file size, and in turn reducing the time taken to transfer the e-mail. One of the add-ins in this category is bxAutoZip from www.baxbex.com. Before any e-mail is sent, bxAutozip compresses and zips attached files.

Reminders via e-mail

Some might wonder about the uses of e-mail reminder add-ins. They can be sent to yourself, your colleagues, subordinates, bosses, or even friends. Another advantage is that the reminders aren't limited to Outlook users, as they can be sent even to non-Outlook users. This add-in is available at www.sperrysoftware.com.

Access files from home

This is a unique add-in and perhaps the most exciting. Once installed it gives you remote access to any file on your computer, via e-mail. All you do is send yourself an e-mail, specifying the path of the file, and you get a return e-mail with the file as an attachment. It takes care of the security issue by allowing you to specify the return address initially. Thus whenever a request arrives, the file needed is sent to only that e-mail address. However, you should know the path of the file in advance, as it does not allow you to view directory structures.

Auto redirect

Not all companies have a Web-mail facility, they just provide POP3 access from computers, within the organisation. You won't be allowed to access your e-mail from outside the company premises. In such a situation, you need a tool that redirects your e-mail to a Web-based e-mail account, which will allow you to access them from anywhere outside office. One such add-in is AutoRedirect from IvaSoft-http://victori. hypermart.net/ autoredirect.html. This add-in creates a folder within the Inbox, called Redirect: xyz@something.com.

As soon as you restart Outlook, it will ask you for the e-mail address, which you want your e-mails forwarded to.
If you drop any e-mail into this new folder it will automatically be forwarded to the e-mail address you have set. Next, create some rules in Outlook, that will send a copy of all e-mails to the redirect folder. You can now access your e-mails through a Web-mail service.

If the e-mails are not forwarded, you might be using Outlook in Internet Mail Only (IMO) mode. In this case you will need another add-in called Redirector2002 to support AutoRedirect. This add-in is also available at the IvaSoft Web site http://victori.hypermart.net/redirector.html. To check what mode Outlook is running in, go to Help > About Microsoft Outlook. The second line or text string, will tell you which mode Outlook is configured to. Whenever an e-mail is sent Outlook might pop up a message box asking for permission to forward the e-mail. You can disable this message by adding another add-in from IvaSoft available at http://www.express-soft.com/mailmate/ clickyes.html

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